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Privacy Policy

November 2025

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The Wolfville Social Club (“the Club,” “we,” “our,” “us”) is committed to protecting the privacy of individuals who engage with our programs, events, and communications. This Privacy Policy explains how we collect, use, disclose, and protect personal information in accordance with applicable Canadian privacy legislation.

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1. Information We Collect

 

We may collect personal information from you when you:

  • Register for events, performances, or workshops

  • Purchase tickets or make donations

  • Subscribe to newsletters or marketing communications

  • Volunteer or participate in Club activities

  • Communicate with us by email, online forms, or social media

The types of personal information collected may include your name, contact details (email, phone, mailing address), and payment or transaction information (processed securely through third-party providers). We may also collect limited technical information through our website such as browser type, IP address, and engagement analytics.

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2. Purpose of Collection

 

Personal information is collected and used for purposes including:

  • Managing event registrations, memberships, ticketing, and donations

  • Communicating about programs, performances, and opportunities

  • Maintaining accurate participant and donor records

  • Conducting marketing, promotion, and community outreach consistent with our mandate

  • Ensuring the safety, accessibility, and quality of our programs

We do not sell or rent personal information to any third party.

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3. Use of Third-Party Services

 

The Club may use trusted service providers (such as Google, Eventbrite, Mailchimp, or Square) to manage specific functions including ticketing, email communications, or data analytics. These providers have their own privacy policies and may store or process data outside of Canada. The Club ensures that such partners provide privacy protection standards comparable to those required under Canadian law.

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4. Cookies and Web Analytics

 

Our website may use cookies or similar technologies to enhance your browsing experience and gather aggregated statistics on site use. You may adjust your browser settings to refuse cookies, though some site functions may be limited as a result.

 
5. Consent and Control

 

By providing personal information, you consent to its collection and use as described in this policy. You may withdraw consent or update your information at any time by contacting us.
You may also:

  • Request access to the personal information we hold about you

  • Request correction or deletion of your information

  • Opt out of marketing communications by using the unsubscribe link in any email or by contacting us directly

 
6. Data Retention and Security

 

We retain personal information only as long as necessary to fulfill the purposes for which it was collected or as required by law. Reasonable administrative, technical, and physical safeguards are maintained to protect against loss, theft, unauthorized access, or disclosure.

 
7. Photography and Media

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By attending Club events, participants may be photographed or recorded for documentation or promotional purposes. Individuals who do not wish to appear in promotional materials may inform the Club in advance.

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8. Policy Updates

 

This Privacy Policy may be updated periodically. Any material changes will be posted on our website with the revised effective date.

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9. Contact Information

 

For questions, access requests, or privacy concerns, please contact us using the form and contact information below.

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